Administrative Assistant
Ashtabula County Health Dept.
Ashtabula County Health Dept.
Jefferson, OH Jefferson, OH Full-time Full-time $18 - $20 an hour $18 - $20 an hour 3 days ago 3 days ago 3 days ago GENERAL INFORMATION:
Position Title Administrative Assistant Working Job Title (If Different) Division Administration Date Job Description Created 12/8/2022 Revision Dates of Job Description Employment Status Full Time Union Classification N/A REPORTING STRUCTURE:
Title of Immediate Supervisor:
Administrator Titles of any others this position reports to:
Health Commissioner Titles of those who directly report to this position:
Vital Statistic clerks; Environmental clerks POSITION DESCRIPTION:
Under direction of the Administrator, provides a variety of clerical, administrative and technical support services such as answering phones, basic bookkeeping, recordkeeping, A/R & A/P, records retention, establishing and maintaining data files.
Assists with payroll and provides information and services to internal and external customers.
Assists with budget and provides general supervision to Vital Statistics and Environmental Services clerical staff.
Also supports Administrator with agency's grant administration, contracts, procurement, and operations/site management.
Communication:
Assure that the channels of communication are effective and efficient by and between the staff, contracted entities, general public and volunteers in order to coordinate services, meeting client and/or program comment/needs/regulations, etc.
Competencies:
Administrative duties such as keeping inventory of equipment and supplies, setting staff schedules, and being an information resource for customers and staff.
Essential Functions:
Supports the mission and vision of Agency, and the sphere of public health.
Keeps Administrator and staff informed of organizational activities, progress and problems.
Routinely updates the Administrator and staff with ideas and suggestions.
Receive Board members/staff ideas and suggestions.
Responsible for ACHD meetings and events preparation and materials.
Performs back-up duties for Administrator.
Aligns administrative and finance efforts with Accreditation or Reaccreditation requirements Assure scheduling and convening of all staff meetings, management meetings, management conferences, and applicable committees Assure that written Agency communication tools are updated, copies available and routinely dispersed per protocols.
Follow up on problems and issues brought to the Administrator's attention.
OTHER DUTIES &
Responsibilities:
Performs other duties as assigned by supervisor.
Maintain, inventory, order, collect and distribute supplies and/or equipment.
May modify and update desk procedures that relate to assigned work.
Assists Administrator in managing department time and cost reporting system.
Assists Administrator with financial functions including accounting, payroll, budget, and audits.
Participates in emergency preparedness exercises, activities, and trainings (including completion of ICS 100, 200, 700, and 800 within 6 months of hire).
Reports for duty following the activation of a public health emergency response plan.
Supports agency's Remote Work agreement Performs duties of confidential secretary to Administrator.
Liaison for county and ACHD employees re:
benefits (such as CEBCO, FMLA, PERS, etc.
).
Attends monthly Board of Health meetings when requested by Health Commissioner and assists in completion of miscellaneous projects.
Assists Administrator and ACHD Leadership Team on employee performance and discipline Supports Administrator in ensuring that all requirements for reporting and monitoring workplace injuries, accidents and other incidents are met, and refers employees to appropriate contacts Assists Administrator with bookkeeping for all Health Department activities (e.
g.
, maintains ledgers, invoices, accounts, bills, records of finding from all sources, disbursements, etc.
); provides financial information for auditor and treasurer when necessary.
Provides general supervision of assigned clerical staff; assists with new employee training; enforces personnel policies when instructed, recommends polity changes; gathers, collates, and prepares information and data.
PREFERRED
Qualifications:
Completion of associates degree in business or public administration; coursework in fiscal, secretarial, and office practices, and three years general office work; up to two years of supervisory/managerial experience, or equivalent combination of education, training, and/or experience.
Ability to obtain notary public registration.
Capable of working with MS 365, government programs, and financial software.
PHYSICAL WORK ENVIRONMENT:
Physical Activity:
Standing, walking, pushing, pulling, lifting, touching.
Physical Requirements:
Sedentary work, light work Visual Activity:
Specific vision abilities required by this job include close vision and the ability to adjust focus.
Other Job Activities:
Lifting up to 25 pounds occasionally, and/or up to 15 pounds of force frequently, and/or very minimum amount of force constantly to move objects.
Employee works both inside and outside.
Job Type:
Full-time Pay:
$18.
00 - $20.
00 per hour
Benefits:
Dental insurance Health insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Ability to commute/relocate:
Jefferson, OH 44047:
Reliably commute or planning to relocate before starting work (Required) Education:
Associate (Preferred) Work Location:
In person Revision Dates of Job Description Employment Status Full Time Under direction of the Administrator, provides a variety of clerical, administrative and technical support services such as answering phones, basic bookkeeping, recordkeeping, A/R & A/P, records retention, establishing and maintaining data files.
Assists with payroll and provides information and services to internal and external customers.
Assists with budget and provides general supervision to Vital Statistics and Environmental Services clerical staff.
Also supports Administrator with agency's grant administration, contracts, procurement, and operations/site management.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Ashtabula County Health Dept.
Jefferson, OH Jefferson, OH Full-time Full-time $18 - $20 an hour $18 - $20 an hour 3 days ago 3 days ago 3 days ago GENERAL INFORMATION:
Position Title Administrative Assistant Working Job Title (If Different) Division Administration Date Job Description Created 12/8/2022 Revision Dates of Job Description Employment Status Full Time Union Classification N/A REPORTING STRUCTURE:
Title of Immediate Supervisor:
Administrator Titles of any others this position reports to:
Health Commissioner Titles of those who directly report to this position:
Vital Statistic clerks; Environmental clerks POSITION DESCRIPTION:
Under direction of the Administrator, provides a variety of clerical, administrative and technical support services such as answering phones, basic bookkeeping, recordkeeping, A/R & A/P, records retention, establishing and maintaining data files.
Assists with payroll and provides information and services to internal and external customers.
Assists with budget and provides general supervision to Vital Statistics and Environmental Services clerical staff.
Also supports Administrator with agency's grant administration, contracts, procurement, and operations/site management.
Communication:
Assure that the channels of communication are effective and efficient by and between the staff, contracted entities, general public and volunteers in order to coordinate services, meeting client and/or program comment/needs/regulations, etc.
Competencies:
Administrative duties such as keeping inventory of equipment and supplies, setting staff schedules, and being an information resource for customers and staff.
Essential Functions:
Supports the mission and vision of Agency, and the sphere of public health.
Keeps Administrator and staff informed of organizational activities, progress and problems.
Routinely updates the Administrator and staff with ideas and suggestions.
Receive Board members/staff ideas and suggestions.
Responsible for ACHD meetings and events preparation and materials.
Performs back-up duties for Administrator.
Aligns administrative and finance efforts with Accreditation or Reaccreditation requirements Assure scheduling and convening of all staff meetings, management meetings, management conferences, and applicable committees Assure that written Agency communication tools are updated, copies available and routinely dispersed per protocols.
Follow up on problems and issues brought to the Administrator's attention.
OTHER DUTIES &
Responsibilities:
Performs other duties as assigned by supervisor.
Maintain, inventory, order, collect and distribute supplies and/or equipment.
May modify and update desk procedures that relate to assigned work.
Assists Administrator in managing department time and cost reporting system.
Assists Administrator with financial functions including accounting, payroll, budget, and audits.
Participates in emergency preparedness exercises, activities, and trainings (including completion of ICS 100, 200, 700, and 800 within 6 months of hire).
Reports for duty following the activation of a public health emergency response plan.
Supports agency's Remote Work agreement Performs duties of confidential secretary to Administrator.
Liaison for county and ACHD employees re:
benefits (such as CEBCO, FMLA, PERS, etc.
).
Attends monthly Board of Health meetings when requested by Health Commissioner and assists in completion of miscellaneous projects.
Assists Administrator and ACHD Leadership Team on employee performance and discipline Supports Administrator in ensuring that all requirements for reporting and monitoring workplace injuries, accidents and other incidents are met, and refers employees to appropriate contacts Assists Administrator with bookkeeping for all Health Department activities (e.
g.
, maintains ledgers, invoices, accounts, bills, records of finding from all sources, disbursements, etc.
); provides financial information for auditor and treasurer when necessary.
Provides general supervision of assigned clerical staff; assists with new employee training; enforces personnel policies when instructed, recommends polity changes; gathers, collates, and prepares information and data.
PREFERRED
Qualifications:
Completion of associates degree in business or public administration; coursework in fiscal, secretarial, and office practices, and three years general office work; up to two years of supervisory/managerial experience, or equivalent combination of education, training, and/or experience.
Ability to obtain notary public registration.
Capable of working with MS 365, government programs, and financial software.
PHYSICAL WORK ENVIRONMENT:
Physical Activity:
Standing, walking, pushing, pulling, lifting, touching.
Physical Requirements:
Sedentary work, light work Visual Activity:
Specific vision abilities required by this job include close vision and the ability to adjust focus.
Other Job Activities:
Lifting up to 25 pounds occasionally, and/or up to 15 pounds of force frequently, and/or very minimum amount of force constantly to move objects.
Employee works both inside and outside.
Job Type:
Full-time Pay:
$18.
00 - $20.
00 per hour
Benefits:
Dental insurance Health insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Ability to commute/relocate:
Jefferson, OH 44047:
Reliably commute or planning to relocate before starting work (Required) Education:
Associate (Preferred) Work Location:
In person Revision Dates of Job Description Employment Status Full Time Under direction of the Administrator, provides a variety of clerical, administrative and technical support services such as answering phones, basic bookkeeping, recordkeeping, A/R & A/P, records retention, establishing and maintaining data files.
Assists with payroll and provides information and services to internal and external customers.
Assists with budget and provides general supervision to Vital Statistics and Environmental Services clerical staff.
Also supports Administrator with agency's grant administration, contracts, procurement, and operations/site management.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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